Tips and Guidelines for an Effective Video Presentation

By Anna Brown, ConnectYourHome Cable TV and Internet

With technology becoming more cost effective and reliable, you may find yourself in the position of making remote video presentations more often. Travel costs are high, and as a presenter it often makes sense to do a remote presentation to save time and money for both you and your client.

Anytime you give a presentation, there are general guidelines you want to follow to make it interesting and relevant to your audience. Giving a remote presentation adds a layer of complexity because of the technology involved. In addition, if you are not in the room it is not possible to see the audience’s body language and adjust. Special considerations need to be made for remote presentations to make sure everything goes smoothly.

Have a Good Presentation

The fact that you are presenting from a remote location can cause you to get so caught up in the technology arrangements that you forget to prepare your presentation thoroughly. The first key to an effective video presentation is to simply prepare an effective presentation. Here are four steps that can help.

  • Create your content with your audience in mind. Rather than starting off with a self-introduction, start off with something that will capture your audience’s attention. Tell a story or give an interesting fact. Follow up with an explanation of the problem, solution, and an action step they can take.
  • Stay Focused on the Topic. Make sure both your script and your visuals relate to the topic at hand. You don’t want your audience wondering when you will get to the point – especially if you are doing a remote presentation, where an audience member is more likely to multi-task or slip out of the room.
  • Maintain Good Body Language and Tone. Make sure your body language is good – posture, smile, and use of your hands while speaking. Don’t pace or have other distracting movements. Also, make sure your tone is the right volume and pace. You want your audience to hear you and be able to understand what you are saying, especially when dealing with video conferencing technology.
  • Finish Early. Saying more is not always better. In an era of short attention spans, it’s a good idea to finish early. Not only does this leave more time for questions, it also helps you stay focused and efficient.

Prepare the Remote Technology

This is the part of a video conference that makes everyone the most nervous. What if there isn’t enough bandwidth to handle the video? What if the sound stops working? There are many video conference horror stories, and you want to make sure your presentation isn’t one of them. Here are four steps you can take.

  • Have Someone Watching the Software. During your presentation, have someone assigned to keep an eye on the conferencing software. Make sure this person reads up on troubleshooting tips before the event and thoroughly understands how the software works. This can be your go-to person if something fails while you are live.
  • Do Two Practices. Most people know that it’s a good idea to do a run-through before the event just to make sure everything is working smoothly. Unfortunately, this practice generally happens about 20 minutes prior to the live presentation. It’s actually a good idea to do two practices. The first one can be a technology check, making sure that the video is clear and audio is working. The second one will be for feedback – do a portion of your presentation and let your on-site coordinator tell you if your tone or pace is off, or if your visuals are hard to see. Making these adjustments is key to a successful presentation.
  • Arrange for Audience Feedback. This can be done through chat channels if there are enough computers, but another great solution is to have your on-site coordinator give you behind the scenes feedback. I’ve heard of a system where the coordinator would text different letters to the presenter to let her know if the audience was engaged, bored, or had questions. This can help you overcome the distance and adjust your presentation to your audience needs.
  • Relax. Perhaps something will go wrong. If you are relaxed and go with the flow, your audience will have a much better impression than if you panic. Have a print-out of your presentation available to be handed out on-site if everything goes wrong. Other than that, just relax and take things as they come. Both you and your audience will have a better experience.

Doing a remote video conference can save a lot of time and money for both the speaker and the client. By following the above eight simple steps, you can make sure that you are prepared to deliver a great presentation with as few technical issues as possible. Good luck!

THIS IS A SPECIAL GUEST POST BY ONE OF OUR ANYMEETING USERS. WANT TO WRITE FOR THE ANYMEETING BLOG? GET THE DETAILS

AnyMeeting Achieves Milestone With Strong Growth in Small Business Community

Online Meeting Service Brings Innovative Resources, Including YouTube, to Over 200,000 Users

HUNTINGTON BEACH, Calif., August 16, 2012 – AnyMeeting, the free web conference and online meeting solution, today announced that it has achieved a milestone in the small business community.  Over 200,000 registered users are using AnyMeeting’s service to help grow their small business.  Breaking down the barriers to entry for small businesses, AnyMeeting is able to offer a solid, full-featured web conferencing and webinar service that is completely free to a market segment that is steadily growing.

“Spending on web conferencing solutions by small businesses is on the rise and is expected to grow 26 percent annually through 2016,” said Monik Seth, research analyst for AMI-Partners, an industry leading global research firm, specializing in IT, Telecom and Internet related sectors, with a focus on SMBs.  “Solutions that are friendly to the small business community, like AnyMeeting, are wise to focus on within this market.”

AnyMeeting is full-featured to address the complete range of small business needs, from one-to-one video conferencing to 200 person webinars, and includes advanced features such as 6-way video conferencing, screen sharing, application sharing, recording, registration and survey forms, and more.  Other AnyMeeting features that are uniquely important to small businesses include persistent personalized meeting URLs, social media integration, profile pages and webinar ticketing.

Always looking to innovate and add value, AnyMeeting has also introduced a new feature that will greatly enhance the in-meeting experience.  Users can now share any YouTube video in their meeting by simply copying and pasting the URL of any YouTube video.  The new feature offers synchronized controls, so that presenters can pause and skip ahead in a video, all while keeping their audience in perfect sync.

“By focusing on the needs of our existing small business customers, we’re building a service that meets the online meeting needs of the 30 million small businesses in the US, a hugely underserved market in our industry,” said Costin Tuculescu, president and CEO of AnyMeeting.  “The addition of YouTube integration provides yet another tool to help our users make the most out of every meeting they hold.”

See the complete press release on MarketWire.

Share Your Favorite YouTube Video in AnyMeeting

Screen capture of YouTube feature in AnyMeeting

Over 4 billion videos on YouTube are viewed every day, and the site gets over 800 million unique visitors per month. It’s one of the most popular ways for people and small businesses to upload and view video content. Most likely, you already have videos on YouTube that you have posted or find value in.

Now, you can share YouTube videos with your attendees in meetings and webinars by simply copying and pasting the URL of any YouTube video. The new feature offers synchronized controls, so that presenters can pause and skip ahead in a video, all while keeping their audience in perfect sync.

Start a meeting and share your favorite YouTube video today. For more information on how the new feature works, visit our support site.

Bring Videos Into Your AnyMeeting With YouTube

Wouldn’t it be great to be able to share an informative or entertaining video with your attendees in a meeting?  Well, now you can.  With AnyMeeting’s new YouTube feature, you can share any YouTube video of your choice with your attendees.  Share a video from one of the millions of videos already on YouTube, or you can share a video that you have uploaded personally.

It’s easy to use, just open a meeting, select “share” and the YouTube icon.  Then, paste the link to the YouTube video you would like to share and click “Load Video.”  Your YouTube video will then be loaded and started.  Once finished just close the video and you can switch to screen sharing or close the sharing application.

YouTube provides a great way to share any video content in AnyMeeting.  For more information on how to use YouTube and uploading videos, visit our support site.

Post-Webinar Email Funnel

Post-Webinar Email

By Jay Moore, AWeber Email Marketing

Your webinar is all wrapped up, attendees are leaving, and you’re breathing a sigh of relief, knowing that you did a great job.  But what do you do now?

Delivering valuable content doesn’t have to end on the final slide — you can still reach out to your attendees through post-webinar email funnels.

What’s a post-webinar email funnel?

Simply put, this is a series of emails that are sent out to attendees after the webinar that contain information to further educate them on the webinar topic.  Content of these emails can include, but is not limited to:

  • A recording of the webinar
  • A copy of the slideshow (if applicable)
  • Links to additional educational resources
  • Call-to-action to sign up for your service/buy your product
  • Link to a schedule of upcoming webinars

The main objective of these post-webinar emails is to deliver a recording of the presentation to attendees, so they can watch it again at their leisure and really absorb the points covered. However, these emails also give us the chance to:

  • Promote related webinars that our attendees should register for. This increases webinar attendance and creates more opportunities to deliver value to customers and prospects.
  • Generate sales. While some attendees are already customers, many are not, and attended the webinar just to see what you have to offer. Your post-webinar emails should encourage prospects to start a trial of your product or service. These emails and calls to action can consistently generate new orders that likely would have slipped through the cracks without proper follow up.

Webinars + Email = Results

So what’s next?  Well, first make sure (if you haven’t already) to record your webinars.  The best case scenario would be to record them before the actual webinar takes place, that way attendees have a minimal wait to get that recording.

Then you’ll want to set up a series, maybe 2-3 emails, that include not only that recording but also any other content that would help your attendees better understand the material that was presented and make that decision to buy your product or sign up to your service.

Finally, it’s a good idea to track some of these actions.  Set up a simple spreadsheet to track the number of attendees, along with the number of sales that you record through those post-webinar emails.  Using these stats will help you identify what works, what doesn’t and where tweaks can be made in those post-webinar emails to make sure you’re providing the best content possible to your attendees.

 

THIS IS A SPECIAL GUEST POST BY ONE OF OUR ANYMEETING USERS. WANT TO WRITE FOR THE ANYMEETING BLOG? GET THE DETAILS.

 

WEBINAR: How to Use Webinars to Generate More Sales

Tom Treanor

Join us Wednesday, March 21st at 11 am PT for the next free webinar of our “Small Business Toolkit” webinar series, and learn how to use webinars to generate more sales for your business.

Webinars are a very important and powerful way to connect with your target market. They are also a way for your company to stand out from the competition and to build bonds with potential customers. Join Tom Treanor of Right Mix Marketing as he presents ways that webinars can generate more sales for your business.

All registrants will also receive a copy of Tom Treanor’s report, “12 Damaging Webinar Mistakes (you need to avoid).”

Only 200 spots are available – so sign up today. Make sure you log in to the webinar early – attendance is on a first-come, first –served basis.

AnyMeeting Gets a User Interface-Lift

AnyMeeting User Interface
AnyMeeting User Interface

AnyMeeting has improved its user interface to enhance your in-meeting experience.  Start or enter a meeting, and a notice will appear with details on that particular meeting, along with a handy help menu containing information relevant to your status as a meeting host or attendee.  You will also notice that the meeting control bar has moved to the top of the screen where it can be easily seen and accessed.  Everything you need to manage your in-meeting experience as a host or attendee is right in front of you.

Simply hover over an icon on the tool bar and a short description of that tool will appear below.  Click on the icon to start or stop that feature.  Hosting or attending, managing your meeting has never been easier.

Webinars vs. Conferences

Webinar vs. Conference
Webinar vs. Conference

By Angela Stringfellow

Delivering value to consumers through free information is a marketing tactic popular among both small and large businesses. These days, marketing executives have a number of good options to do just that, via social networking, webinars, podcasts and conferences.

Webinars and conferences provide the most interactive formats for delivering larger quantities of information to consumers. Some are fee-based, while others are offered free as a way to generate prospects or build an email marketing list.

When deciding between a webinar and conference, there are a few factors to consider.

  1. Webinars are often cheaper to deliver. Services like AnyMeeting offer the ability to host free or fee-based webinars, but in either case, usage can be free for the business. Conferences, on the other hand, require facility rental, audio-visual equipment, refreshments and other incidental costs.
  2. Conferences can be more interactive for attendees. Conferences offer one advantage over webinars: An interactive nature. Webinars allow attendees to ask questions via Twitter (with a hashtag), through comments or other means. Conferences, however, offer facilitators the opportunity to have attendees work in small groups, deliver presentations to the group as a whole and otherwise interact with other attendees.
  3. Webinars are convenient. Attendees tend to gravitate toward webinars due to ease of attendance. Attendees can attend a webinar from the comfort of their own home or office, as long as they have a reliable internet connection or phone line. Conference attendees often must travel, racking up pricey hotel and airline fees as well as sacrificing time away from their families.
  4. Conferences provide camaraderie. Attending a webinar doesn’t allow for professionals to interact with one another, sit next to each other and network with other industry professionals the way a conference does. A webinar can mimic this benefit to a lesser extent using a chatroom or Twitter hashtag to allow attendees to communicate directly with one another.
  5. Conferences have a larger environmental footprint. Not only are conferences more expensive, but they carry a larger environmental footprint. A conference room can be expensive to maintain, including electricity, supplies and refreshments. A webinar doesn’t require paper handouts, as all materials can be delivered electronically.
  6. A free webinar is more likely than a free conference. Due to delivery costs, conferences are rarely offered free of charge to attendees. Facilitators must cover their costs, and even if the fee is nominal, it doesn’t beat a free ticket. Minimal operating costs allow businesses to provide free information more readily to consumers and professionals.

There are many variables to consider when deciding which format to use. Whether a webinar or a conference is right for you depends on the nature of your industry, the material you’re presenting and how important face-to-face interaction is in conveying important concepts.


 

Schedule Recurring Meetings with AnyMeeting

AnyMeeting Recurring Meeting Screen Shot
AnyMeeting Recurring Meeting Feature

Are you thinking of hosting a series of webinars or classes on a particular subject?  Now, AnyMeeting lets you schedule recurring meetings, so people can register for all of the webinars in your series at one time.  You can schedule the webinars to occur daily, weekly or monthly, and attendees can register for one or all of the webinars in your series.

If you are using AnyMeeting’s webinar ticketing system to sell tickets, your customers can register and pay for the whole series, or the individual webinars they would like to attend.  Setting up a series of recurring meetings is simple and easy.  Simply select the recurring meeting option when scheduling your meeting and our system will walk you through the process.  For more information, please visit our Knowledge Base.

AnyMeeting Expands Live Quick Training Sessions

Did you miss the AnyMeeting quick training session on Wednesday?  Well not to worry, live quick training sessions are now held every week, Monday through Friday at 10 a.m. Pacific Time.  There are now several opportunities throughout the week to attend a live session with an AnyMeeting expert.  Learn firsthand presentation best practices, tips and have your questions answered in real time. 

If you are not able to attend a live session, a previously recorded session is available to view as well. For more information and to register, visit http://www.anymeeting.com/SupportTeam.