Webinar Pro-Tip: Host a Pre-Recorded Webinar

There are lots of moving parts to juggle when you host a live Webinar. While we’ve recently compiled a checklist of all of the important things you must do to host a successful Webinar, anything can happen when you click “Go On Air.” Anything like getting a persistent cough or your guest speaker cancelling at the last minute can cause a minor setback. Even though we can’t protect you from all unforeseen circumstances, pre-recording your Webinar is a great way make sure you Webinar runs smoothly.

Pre-Recording Your Webinar with AnyMeeting

Did you know that AnyMeeting’s webinar software allows you to playback MP4 video in HD? This is a great feature to use to share video clips during your webinar; and you can also use this feature to ensure you have a perfect performance or to re-host a previously held Webinar for a new audience.

To host a pre-recorded Webinar you have two options. You can either create an MP4 file using your own video editing software, or host a Webinar using AnyMeeting at your convenience. Then record the Webinar, download it, and upload when you are ready to host the Webinar for an audience using MP4 playback. Both of these options allow you to go back and fix mistakes or improve sections that may need to be tightened or free up internal resources.

Download-Recording
From your AnyMeeting account go to the Recordings tab and click “recording” to download an MP4 file of your Webinar.

Today, most computers and laptops come pre-installed with with great software for basic video editing, either Windows Movie Maker (PC Users) or iMovie (Mac Users) making it easy to make simple edits to your Webinar before hosting a pre-recorded version. Either way you can splice up your Webinar into shorter, digestible pieces to share on your blog, social channels, and website.

If you haven’t used Windows Movie Maker or iMovie before, they’re very easy to use and there are plenty of tutorials available on YouTube to help make you an expert. (Click Here for iMovie Tutorial or Click Here for Windows Movie Maker)

Hosting a Pre-Recorded Webinar

Hosting a pre-recorded webinar will allow you to relax while ensuring your Webinar runs smoothly, though we still recommend including a live element to your Webinar. At AnyMeeting, we like to keep a live introduction and hosting a Live Q&A at the end of your webinar. This will help provide consistency if those who were recorded on the webinar were not able to attend. (If possible, try to have your speakers available in real-time for the Q&A)

You can also mix and match recorded and live elements. If you have a compelling speaker with limited availability, you can have their parts recorded while the rest of the Webinar is live for your other speakers. This may help keep your content up-to-date if there are any references to data or events that are no longer current.

Hosting pre-recorded Webinars may become a vital part of any successful company’s Webinar strategy. With that in mind, we do encourage transparency with your audience. Let them know when you are playing a recording and remind them that a real person is there to engage with them throughout. This can easily be seen as a benefit as it will let your experts personally engage with your audience throughout the webinar, allowing more one-on-one time to get questions answered.

Are ready to host your next webinar? Start your 14-day free trial now to grow your business. AnyMeeting has pioneered small business Webinars by offering a completely free, full-featured, and easy-to-use webinar and web conferencing service tailored for small business users.

March 2017 New Features

Our product and engineering teams have been hard at work in March and we’re rolling some exciting new features for our Webinar 4.0 customers.  Enjoy!

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Private Presenter Chat

Private Presenter Chat – Presenters can now have their very own “backchannel” during a webinar, where they can confidently communicate about the webinar, next steps, feedback, etc.  It makes coordinating webinars with multiple presenters or moderators a breeze!  Notice the different look of this chat tab – basically looks like an Incognito browser!

Private Chat from Attendees – We’ve streamlined the way attendees can ask private questions of presenters.  Attendees are now able to designate if their chat message is private for Presenters, and Presenters can reply back privately to that individual attendee.

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Webinar Performance Report – There’s now a new report that gives you a great high level overview of your attendees.  Read more about it here.

Phone Number added by default to Registration Forms – Since most of our customers are using our webinar software to grow their business, we’re not including the phone number by default on webinar registration forms.  Even better, when receiving notifications that someone has registered for your webinar (also on by default now), the phone number will be included in that email so that you can call them right away.

We hope these new features enhance your AnyMeeting experience and continue to increase the value that you get from our service!

New Feature: Webinar Performance Report

We’re very excited to announce the Webinar Performance Report, which gives you a complete picture of how well your webinar went – from Invitation to Recording.

The Webinar Performance Report is really focused around the people associated with your webinar: those that you’ve invited, those who registered, those who attended and so on.  It shows you everyone who did any of those activities, and which activities they actually did.  In one report you’ll be able to see everyone who participated, the extent of their participation, and some cool new things like their engagement level and social media profiles.

At the top of the report you’ll get a quick breakdown of different aspects of your webinar.  These should be pretty self explanatory.  However, you might be wondering about Webinar Engagement – this is an average of the individual attendee webinar engagement score below.  Here’s a sample mockup of the report:

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Report columns

Name – This column will show you the picture, name, email and phone number (if provided in the registration form) so that you can quickly reach out to this attendee.

Invited – These are people that you’ve invited to your webinar using the AnyMeeting email invitation feature.  If you did your invitations through another platform, this column will show up as mostly blank – no worries.

Registered – These are people that registered using your AnyMeeting registration form

Attended – Clearly, the folks that attended your webinar

Downloaded Handouts – We wanted to call out these folks specifically because they really liked your content and downloaded it.  This will only happen if you Share your presentation materials during the webinar – click here for a quick tutorial on that.

Live Webinar Engagement – This Low / Medium / High metric is simply based on the amount of activity this attendee performed during the webinar.  Based on things like Chat messages, Q&A questions, voting on Polls, using Emojis and Downloading Handouts.  Attendees with a High rating show great engagement with your webinar content.

Watched Recording – These are people who’ve watched your recording.  Once the webinar is over, you will start collecting all new people who just watched the recording and never participated in the live webinar.

Social Profiles – We went ahead and searched the web for their social media profiles just for you!  Click on the appropriate icon to view that social media profile.

We really hope you find this report useful.  We’re working on bringing you more insights into your webinar data, so please let us know if you have any suggestions.  Thanks!

Introducing Webinar 4.0

After over 6 months in development, we are absolutely thrilled to announce that our next generation webinar software, AnyMeeting Webinar 4.0 has been released.  This platform builds upon the innovation and progress we achieved with our Meeting 4.0 release, taking advantage of the latest HTML5 and WebRTC technologies to create a truly engaging and powerful webinar experience.

Webinar 4.0 is a complete re-write of our previous Flash based platform, making it lighter and faster to load and well positioned for future innovation using WebRTC.  A download and installation is no longer required for hosts and presenters, and all functionality is available from modern browsers, like Chrome and Firefox.

Rich Video Capabilities

Your webinars can now features HD Video Conferencing with 720p video of you and your co-presenters, as well as the ability to upload and play video files (mp4).  Here’s what it looks like with a single host on video… gorgeous:

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And we support up to 6 video presenters at a time:

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6 Presenter Panel on Video

Your audience can see and hear all of the hosts which can lead to a powerful panel discussion.

Rich Content Capabilities

While having good looking folks on video is great, you often need to back it up with some charts and figures.  That’s where our support for Screen Sharing, Slides (PowerPoint and PDF) and Video playback really enriches your webinars.

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6 Presenters discussing a Slide Deck

Or if Screen Sharing is more appropriate…

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Single Host with Screen Share

And to really wow them, play a video…

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2 Hosts with Video playback

By providing these rich content sharing tools, we’re very confident that your audience will not only be wowed, but their grasp and retention of your content will be maximized.

Driving Engagement

When we began designing this new version, we knew that engagement was a key benefit that our customers were seeking.  Ensuring that an audience pays attention to your content and engages with your message is very important to our marketing and training customers.  So we’ve added a couple of features and improved upon an existing feature.

Improved Live Polling

Our polling feature got a great new UI/UX boost with a much more user friendly interface and intuitive controls.

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Two Hosts presenting a Live Poll

NEW – Live Questions and Answers

A brand new feature we’re rolling out is a managed Questions and Answers module that allows the audience to easily submit questions for the Hosts.  This is separate from the live chat, which might allow for some questions to get lost.  Hosts are then able to look through the submitted questions, discard unwanted ones, edit as needed and then present each question to the audience.  Here’s how it looks:

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Attendees submit questions…
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Hosts can easily review them…
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And present the desired questions.

NEW – Audience Reactions

Ever wonder how your audience is feeling during your webinar?  Well now they can easily tell you with our Reaction Emojis. Your audience has a slew of emotions to choose from, and their avatar in the attendee list will be update to reflect it.

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Attendee Reaction Emojis

These are just a few of the new features and capabilities of our new Webinar 4.0 platform that we’re so excited about.  In the coming weeks, we’ll provide more information and insight on how to benefit from these new capabilities.

Are you an existing AnyMeeting customer on our Webinar 3.6 version and want to move up to Webinar 4.0?  Simple… just click here to migrate your account.  If you need any help, just contact our support team.

Love it? Not so much?  Let us know!

Feature Spotlight: Webinar Survey

A survey can be a very powerful tool; especially when paired with webinar service, like AnyMeeting, to boost your business or conduct your training sessions. Attendee feedback is essential when it comes to measuring ROI or gauging if your message was received. Moreover, it’s important to gain feedback after each of your webinars, so you can improve and evolve as a presenter, and determine the direction you’d like to go when it comes to future online presentations.

The easy-to-use and integrated AnyMeeting survey tool provides the opportunity to collect attendee demographics, gauge the performance of the webinar presenter, content, and technology, plus any other custom questions you may have for participants. Never used our survey tool? No problem. Here’s a step-by-step guide to get you started:

1. When setting up your meeting or event in the AnyMeeting app, you will be guided through the following 6 steps: Invitation, Registration, Survey, Preview, and Finish. Once you have provided basic information for your webinar invitation, you will have the option to create an attendee registration form, followed by a prompt to create a survey for your webinar audience.

Survey - Create Survey

  1. The AnyMeeting survey form allows presenters to customize the following fields:
  • Survey Header Text – Text to appear at the top of your survey, usually like an intro
  • Standard Fields – Common fields like address, marketing information, and rating scale for the presentation
  • Custom Fields – Allows you to add your own questions to the survey, with an option to score the custom questions as if it was a test.  
  • Footer Text – Text to appear at the bottom of your survey, usually like a thank you
  • Additional Options – Receiving email notifications every time someone fills out this survey, or providing a link for attendees to visit after the survey is completed. 

Survey-Custom Fields

  1. Once you have completed survey customization, you will be able to preview the survey, and if it’s good-to-go, simply click “Finish.” Keep in mind, your webinar attendees will be taken to your survey immediately following your webinar, but you also have the option to send the survey link to individuals manually — like in a follow-up email. 
  2.  The results are in! Ready to check out your survey data? Locate the completed webinar in your Account Manager, and click the meeting header text to be taken to a “Meeting Details” page. Click the “Survey” tab to view survey data. From here, you have the option to view or edit the survey, and more importantly, export and download the data as a CSV file to create your own spreadsheet. Apply this information to help shape your next meeting, presentation, or training session. 

Survey - Export Data

 

As a presenter, it’s important to keep your audience engaged, to know what they really thought of your presentation, and measure what they have learned. AnyMeeting’s survey feature empowers you to do just that, and it’s included with your Webinar Pro subscription — so be sure to take advantage of it!

For more information about AnyMeeting’s webinar service and robust features, visit www.anymeeting.com.

 

New Trigger For Your AnyMeeting Zaps: Recording Is Available

A few months ago, AnyMeeting  announced its Zapier integration feature, available to AnyMeeting subscribers on Meeting Pro and Webinar Pro plans. If you are unfamiliar with Zapier, it is a service that interconnects business apps by enabling users to specify triggers and actions between apps using a simple point-and-click interface — for example, allowing AnyMeeting customers to increase lead generation and customer engagement, in a matter of minutes.

In addition to connecting webinar registrants to your email marketing lists and scheduling meetings automatically from any Zapier connected app, you can now create Zaps for whenever your webinar recordings become available for viewing. This is especially valuable when it comes to post-webinar attendee communication. By simply creating Zaps to automate emails about your recorded content, or emails that include surveys for valuable feedback, you will be working more efficiently and saving time.

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You can now trigger Zaps for when your webinar recordings are ready for viewing!

 

Our CEO, Costin is super excited: “It’s really exciting to be able to offer this integration to our customers because it’s given them the freedom to use AnyMeeting in ways we never considered. They are able to integrate our platform into their other business processes, which allows us to deliver value in lots of interesting and new ways.”

Other AnyMeeting triggers currently available include:

  • New Webinar Scheduled – Fires whenever you create a new webinar, so you can maybe automatically post it to your social media
  • New Webinar Registration – Fires when a new attendee registers for your webinar, so you can maybe send them a custom email, put them in a Google Sheet or add them to your CRM
  • New Attendees – Trigger when a meeting ends, and sends you a trigger for each attendee that was in your webinar.  Again, this is great for adding them to your CRM, sending an email or other fun activities.

Actions available include:

  • Schedule a Meeting – Creates a new meeting with information provided
  • Schedule a Webinar – Creates a new webinar
  • New Webinar Registration -Register a person for your webinars, for example like when they sign up for MailChimp

Again, the Zapier integration feature is available to AnyMeeting subscribers on Meeting Pro and Webinar Pro plans. Check out this useful integration feature by logging in to your AnyMeeting Account and choosing the “Integrations” tab. Click here more information about the new AnyMeeting recording updates to Zapier.

Recorded Webinars Make Great Content

Content from your recorded webinars is a valuable tool for marketing, training or customer support. In fact, studies reveal that visually appealing content, such as video, is more effective in marketing and generating leads than traditional written content. So why not make the most of your webinars? AnyMeeting’s recording feature can record almost every aspect of your webinar, including the screen sharing, video conferencing and the audio, so you can reuse your presentation or demonstration again and again.  (But keep in mind that YouTube videos can’t be recorded due to copyright issues!)

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Once your webinar has concluded, AnyMeeting provides you with a link, and download option, so you can upload the video to a desired destination (your website, YouTube channel, etc.) and start directing folks to your content via blog entry or social media post. AnyMeeting also provides settings to enable your recordings to be password protected, if that suits your needs. This video content can be easily repurposed for multiple promotions or training sessions.

Ready to build a whole library of content and create a valuable resource for employees, customers or prospects? Just press “Start Recording” and AnyMeeting does all of the work for you. For more information about AnyMeeting’s free webinar service, visit www.anymeeting.com.

Top 5 Tools For Webinar Attendee Engagement

Does your webinar service provide the right tools for attendee engagement? The folks at AnyMeeting know that webinar attendee engagement is what drives an online presentation. That’s why AnyMeeting offers a variety of tools to facilitate awesome online presentations. Here are the top 5:

  1. Handouts: A lasting impression with a compelling handout will further carry your message and brand. The AnyMeeting platform enables attendees to download your presentation and handouts directly during your webinar.
  2. Polls: Engage attendees while gathering useful information. AnyMeeting’s polling feature allows you to gather information, increase engagement, and generate live insights related to your webinar topic.
  3. Text chat: If attendees have questions or comments during your AnyMeeting webinar, they are able to communicate via text chat. This flow of communication between you and your attendees ensures engagement and encourages attendee participation.
  4. Video: Whether you are video conferencing or presenting a YouTube clip during your AnyMeeting presentation, your attendees are sure to pay attention to dynamic visuals — versus a dry slide presentation.
  5. Interact Feature: Audience members who are truly captivated will react to your presentation in real-time. AnyMeeting makes it easy for attendees to share those reactions — and  for presenters to assess engagement with the smart “Interact” feature. Interact icons include hand raising, thumbs-up for “Yes,” and requests like “Speed up” or “Slow down.”

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When it all comes down to it, YOU hold the key to engaging your online presentation audience. The good news is, AnyMeeting provides an array of robust tools and dedicated support team to help make your webinar a real success. For more information about AnyMeeting, and its turnkey online meeting service, visit www.anymeeting.com.

Practice Makes Presenter

Webinars are an awesome tool for growing your business. You know this because you are here, reading about webinar best practices, like…practicing. Presenting your message effectively, with a guaranteed ROI, requires preparation beyond practicing your script in front of the mirror. Solid webinar preparation involves testing and getting to know the webinar platform’s features to gain a real sense of how your presentation will flow, and to shake off any nervous energy you may have prior to your webinar.

AnyMeeting knows that practice can make or break a great webinar, so it offers a convenient “Practice” feature for Webinar Pro plan customers, which allows you to rehearse your webinar up to one hour prior to scheduled start time.

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While in “practice mode,” you can familiarize yourself with AnyMeeting’s robust webinar platform features like screen sharing, slide or document sharing, polling, recording, and more. Practicing your webinar is also a great way to collaborate with guest hosts — ensuring they are comfortable with the presentation before the webinar begins.

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An effective webinar begins with preparation. When it comes to having the right tools for solid webinar presentations, AnyMeeting has you covered. For more information about how you can conduct webinars like a pro, visit www.anymeeting.com.