4 Steps to Increase Audience Engagement

If you host Webinars regularly you are all too familiar with this scenario: You’ve delivered highly researched information in your area of expertise for about an hour, but when you ask if there are any questions the room is silent. Though there were numerous attendees in the Webinar, were they even paying attention? Were your attendees only using you as background noise?

When you develop a Webinar you want people to get value out of the information you provide. The best way to ensure that is to keep your audience engaged by encouraging active participation. Not only will active participation help your attendees get more out of your webinar, it will help motivate you to give a better performance.

Don’t Get Straight to Business.

To increase participation with your webinar audience you will want to do as little talking at your attendees as possible. Instead try to have a discussion with your audience. While the bulk of your presentation will be going through slides or having various guest speakers share their knowledge, opening the floor in the beginning of a Webinar can help keep your audience invested.

As you are waiting for more people to join the Webinar who may be late or you’re getting set up, open the lines of communication. Whether that is through audio, chat or polling. Ask questions of your audience about what they would like to learn from your Webinar or if any of them have any questions before you begin. This way you can call back to these conversations during the main portion of your Webinar. Even referring to the attendee by name when you answer their question during the relevant section.

Integrate Polling and Questions Throughout

Most Webinars include some type of polling during the event. What’s important with polling is not that you conducted one or will use the information after the Webinar concludes, but what you can do with that information live. Can you show your audience that the polls or questions you asked impacted their experience?

Give the audience a choice of what story or example to hear from a past customer experience you are sharing. Or get a sense of what your audience already knows so you can spend more time in certain areas and speed through others.

You can also increase engagements by following up on your poll questions in the Webinar chat. If a poll asks audience members to express their level of knowledge on the topic at hand, have your host ask what are the sources of information they received or if they haven’t had any experience what spurred their interest.

Have Your Producer Be Active in the Chat

It’s no secret that during office meetings or presentations that co-workers are often speaking with each other through their office chat system, whether its Slack, HipChat or another tool. Maybe they are strategizing how to bring up a topic or they could be sending funny GIFs to each other. In a one-way presentation, such as a Webinar, distractions like this can play an even larger role.

To keep your audience engaged, have your producer or another team member spark conversation in the chat. Your producer can answer questions directly, conduct an informal poll or share reference material. The goal here is to keep your audience engaged with the Webinar so that they don’t start don’t get distracted and have your Webinar become white noise in the background.

Pro tip: having a separate team member in the role of producer will help your Webinar run more smoothly, as your host or speaker may be too busy to keep the conversation going in the chat.

Fake Some Starter Questions

No one wants to be the first one to ask a question or speak up in a room of strangers, even if that room is virtual. But you also don’t want to end your Webinar 15-minutes early because no one asked any questions. To get the ball rolling, have someone on your team chime in with a few starter questions.

You can either do this by having your host say they received a question from the chat or have another team member on the line ready to ask a few questions. Chances are there are people in your audience with those same questions.

You may also turn these questions back to your audience. When you receive a question, ask if anyone in your audience has any experience and wants to share their story. These moments may have an extraordinary impact on your audience as your attendees’ answers will help validate the content of your Webinar.  

Increasing audience engagement is imperative when building relationships and trust with your customers and prospects. When you show your audience that their individual needs matter you are more likely to meet your goals whether that means making a sale or teaching your customers how to use a feature more effectively.

AnyMeeting infuses many features to keep your audience engaged during your Webinar. With powerful features such as polling, audience reactions, chat and live Q&A, you can keep your audience’s attention with ease to meet your goals. Read more about AnyMeeting’s features here or, if you aren’t already a customer, start your free trial to host your first Webinar.

Pick the Right Metrics and KPIs to Measure the Success of Your Webinar Program

In an ideal world, as marketers, after we host a Webinar, we’d be instantly inundated with a spike in conversion rates and new leads. It would be clear that our efforts had paid off and we would immediately begin planning our next Webinar to repeat the results. But in the real world, our databases and attributions are never as clean as we’d like them to be.

How do we know if a Webinar campaign is successful? How do we know if a Webinar strategy is something we should continue to invest in? At AnyMeeting, we believe the key to hosting a successful Webinar and improve your strategy is only as good as your metrics and Key Performance Indicators (KPIs).

We know there are many blogs and articles out there that discuss Webinar KPIs, so let’s break these KPIs into four categories; Conversion Goals, Engagement, Acceleration and Impact. You may not need to track every statistic or may track a few that aren’t listed below, but choosing the right measures will go a long way into securing the health and growth of your business.

Conversion Goals

Conversion Goals are very straightforward. Ultimately, you will want your Webinar registrants and attendees to perform an action, whether that is signing up for your product (or service), upgrading to a more robust plan or using a specific feature (or service).

Signs Ups / Upgrades

The most common metric measured is the number of sign ups you received for your product, if you are using Webinars as a lead generation tool. It’s important to be able to attribute these conversions to your Webinar. A few options include, providing a promo code through your Webinar, tagging all Webinar registrants in your CRM, or dive into the nitty gritty of first- and last- touch attributions.

Feature Usage

Do you have customers that do not utilize the full capabilities of your product? If so, you may do a Webinar to encourage usages of specific features or services. You may have found that some feature usage leads to a higher Lifetime Value of your customers, so it’s imperative that your customers are aware of everything you have to offer.

When Feature Usage is your goal, isolate attendees of your webinar by tagging them in your CRM or Analytics Tool to analyze their behavior. Then check if there was a spike in usage over 30, 60, and/or 90 days.

Number of Leads

There are numerous ways to categorize your leads. You may be interested in net new names to your database or subscribers to an opt-in list or be more concerned with qualified leads for your marketing or sales teams. Regardless, this is a number you will want to track in both its raw numerical value and in its percent change Webinar-to-Webinar. If you are finding that you are receiving less leads with each new Webinar you may need to improve your Webinars content or adjust your marketing outreach.


Registered vs Attended

How many people who registered for your Webinar actually attendee? It may surprise you, but this number is not as critical as you think. However, if your attendance rate is low you will want to make sure you have a strong post-webinar plan. This may include emailing a recording of your Webinar to all of the registrants and making sure that information is available through your blog and other sources. You will also want to make sure that those who registered, but did not attendee, still have an opportunity to interact with you and ask questions.

Without measuring this KPI, you may either be putting too much or too little effort into your Webinar follow-up.

Questions Asked

There is no better indicator that you are providing value to your attendees than lots of questions. This shows that your attendees have learned something new and found your Webinar engaging enough to want to dive deeper and achieve a higher level of clarity.

Pro Tip: If you do not receive questions, have a co-presenter with some prepared questions get the ball rolling. No one likes to be the first person to speak up! You can also use this allotted time to ask additional polling questions of your audience instead of letting the time go to waste and awkwardly ending your Webinar 10 minutes early. Remember, if recording your Webinar to play again at a later date, you will want to make sure you have a smooth ending.

Support/Sales Requests

Though you may not be able to get exact attribution, having an open dialogue with your sales and support teams to see if there is an uptick in tickets or inquiries after you have conducted a webinar. Make sure your internal teams are gathering information from these request to understand what motivated them to reach out.


Length of Sales-Cycle

Forgive the cliche, but time is money. Webinars are a great way to help shorten your sales cycle and to supercharge your customers’ knowledge of your product and it’s value prop. If it generally takes a customer 30 days to decide to purchase or upgrade to a paid service once they become a lead, hosting a webinar within the first 30 days may decrease the time it takes to convert.

Time-to-convert can often be overlooked in favor of new leads, but it can have a tremendous impact on your bottom line.

Pro Tip: Research what triggers your customers to convert and build a webinar around this topic. In AnyMeeting, you can pre-record this webinar to add it to an email drip or host in a monthly cadence so you can continually benefit without frequency becoming a major disturbance.

Cost Per Lead / Acquisition Cost

Along the same lines, is the Acquisition Cost of new customers or leads in your database. To know if you Webinar strategy is successful, it will benefit you to look into any connections between your Webinar costs and other marketing/sales tactics in terms of both raw number of leads/customers and time it takes to convert. If you can speed up your sales cycle, you can spend less money marketing towards your prospects.


Not all results from hosting a Webinar may be obvious or as tangible as a purchase or the number of people who register for your Webinar. There can also be an overall increase in your business being considered an authority in your field, increase of word of mouth recommendations and brand awareness. Choosing the right KPIs to correlate with this phenomenon is imperative when justifying your Webinar Program to a superior that may only been interested in hard data.

Views of Recordings/Associated Articles on your Website or Social Media

Because you can record your Webinar with AnyMeeting, Your Webinar becomes content that you can use over again or post through a variety of channels. Monitor the engagement of this derivative content, if you see an increase in views, likes and shares you may be building your business’s level of trust.

Registration Link Shares

If you are conducting Webinars regularly, you probably will not have a brand new list of people to share with every time. If your past attendees have enjoyed your Webinar and view you as a trusted authority they are more likely to share the link to your Webinar with a colleague or their professional networks.   

Content Planning

From an internal perspective, Webinars can be a great basis for planning content through the month, quarter or year. Webinars may take a bit more effort to produce than a post on Twitter, but they can fill your content pipeline for months. Look into internal metrics like the number of additional content pieces you were able to create, having publications posted on time, etc. While any conversions as a result may be difficult to tie directly back to your Webinar, it will be clear that your Webinar strategy is important to the overall growth of your business.

Those are just a few of the KPIs you can use to measure the success of your Webinar Program. It’s important to figure out which metrics are the most actionable for you and your team. Metrics shouldn’t be numbers that sit in a spreadsheet, but instead become the inspiration you need to iterate on your program to make them a greater success.

But none of these metrics mean anything if you aren’t hosting Webinars. That’s what we are here for.  Start your 14-day free AnyMeeting trial now to grow your business. AnyMeeting has pioneered small business Webinars by offering a completely free, full-featured, and easy-to-use webinar and web conferencing services tailored for small business users.

On-Demand Webinar: Growth Hacking with Interactive Content

Were you able to attend our last Webinar, Growth Hacking with Interactive Content, with Randy Rayess, Cofounder of OutGrow.co? During the Webinar, we discussed how to apply growth hacking initiatives featuring interactive content such as dynamic surveys, calculators and more.

If you couldn’t attend, don’t worry. We’ve posted this Webinar online to view at your convenience.

Click Here to Watch

We also encourage you to sign up for our next webinar,  “The Best Practice Checklist for Hosting an Effective Webinar,” on May 31st at 11:00 am PT; featuring Ken Molay, founder and president of Webinar Success. Click here to register.