We all get inspired and motivated from watching the Olympics. Watching athletes give their best to earn a gold medal inspires us to give our best performance as business professionals. A large part of the business world involves meetings, and a growing number of those meetings are online and involve web conferencing.
With this in mind, here are five tips that will help you give a gold medal worthy performance at your next online meeting.
- Test your equipment – Make sure that the computer you will be using meets the requirements needed to properly host a meeting. The AnyMeeting System Test is a great way to run a test on your computer and make sure you are good to go.
- Avoid distractions – It’s important to be mindful of your location before you enter an online meeting and what distractions in the room (or on your person) may draw attention away from your presentation. Make sure any distracting elements are not able to be seen or heard before you begin. “When preparing for a Web meeting, imagine that your office is on stage and that the “audience” is in the room,” Chris Christopher, Microsoft Business.
- Are you prepared? – Even if you are not the host of the meeting, you may still have to give a presentation. Be sure to practice before the meeting to ensure a flawless performance. You will also want to be mindful of your audience (the others in the meeting) and what questions or input they might have. “Make sure you have everything prepared before the meeting. Video conferencing will tend to magnify any lack of preparation on your part,” Mark Shead, Productivity 501.
- Who speaks when? – Most online meetings have more than one person presenting. If you are the host, make sure everyone knows when it is their turn to speak and/or present. This will help ensure the flow of the meeting, and that everyone is ready when it’s time for their presentation. “At the beginning of the virtual meeting, set ground rules for passing control and speaking,” Patrick Moran, Mashable Business.
- Keep them engaged – Meetings, online or in person can be boring and tedious. So, be sure to keep everyone engaged. Have your audience answer questions, ask for input and/or questions from your audience, or even tell a joke or two (keep it clean though). This will help keep your audience in the game and paying attention. “Inject fun into the event. Need fun stuff sprinkled throughout,” Tony Karrer, eLearning Technology.
As business professionals, meetings have become a large part of our everyday lives at the office. Be it with clients or colleagues, if your meeting is online, following these tips will help you give a gold medal presentation.