AnyMeeting Launches Desktop App to Make Online Meetings Even Simpler, More Accessible

Small Business Web Conferencing Leader Enables Instant Launch of Online Meetings From the Desktop

ORANGE COUNTY, CA–(Jan 3, 2014) – AnyMeeting (, a leading provider of web and video conferencing software for small business, today announced the launch of “AnyMeeting Desktop”, a simple Windows system tray application that simplifies starting and joining meetings — making online meetings even more accessible for everyday use.

“Web, video and phone conferencing can help nearly every small business be more productive,” said Costin Tuculescu, CEO and founder of AnyMeeting. “With instant access to AnyMeeting’s all-in-one conferencing tool directly from the desktop, we’re becoming a more integral part of small businesses’ everyday workflow.”

AnyMeeting Desktop provides quick access to AnyMeeting’s easy-to-use, all-in-one conferencing tool, allowing an AnyMeeting account holder to quickly start a new meeting, join an existing meeting, invite others, and access their phone conference information. Once installed, the application is available with a single click from the user’s Windows system tray. Designed to meet all the conferencing needs of small business – from a one-on-one video conference to a 200-person webinar — AnyMeeting features 6-way video conferencing, phone conferencing, screen sharing, presentation sharing, meeting notes, recording and more, plus support for up to 200 participants.

Users can download the AnyMeeting Desktop app immediately after signing up for an AnyMeeting account, or any time later from their AnyMeeting Account Manager by clicking the Downloads tab.

About AnyMeeting
Based in Orange County, California, AnyMeeting pioneered the small business web conferencing market in 2009 with a completely free, full-featured and easy-to-use web conferencing service tailored for small business. Since then, it has grown to more than 450,000 small business users of both its free ad-supported service and low-cost ad-free options. Designed specifically for small business, AnyMeeting offers a complete web conferencing and webinar service built on the company’s proven Software as a Service platform. Meeting hosts are able to invite up to 200 attendees per meeting with no time limits, and enjoy a full range of features including integrated video conferencing, phone conferencing, screen sharing, presentation sharing, recording and social media integration. AnyMeeting is the best choice for small businesses, independent professionals and just about anyone who can benefit from online meetings. Current investors include Tech Coast Angels, Pasadena Angels, Maverick Angels, Sand Hill Angels and Keiretsu Forum. For more information, please visit

New Easy Reference Guide for Presenters

New to AnyMeeting web conferencing for small business and need to launch a meeting fast? Check out our new Easy Reference Guide for Presenters. Download it and keep it handy for when you need to launch a meeting fast.


Key steps include:

  • Choose the mode for attendees, either “Discussion Mode” (everyone can talk and be heard) or “Listen-Only Mode” (only presenters can be heard).
  • Allow your mic and cam to broadcast
  • Record your meeting by clicking the “Record” button.
  • Share your screen, a YouTube video, or a presentation by clicking on one of the share options.

Download the Easy Reference Guide for Presenters: Starting a Quick Meeting Now.

Meet and Win in February

Web Meeting

Want to win a Kindle Fire? All you have to do is hold an online meeting using AnyMeeting in February and you will automatically be entered to win. The more you meet, the more chances you have to win. You will receive one entry into the drawing every time you partcipate in a web meeting in February. To be eligible, meetings must be at least 10 minutes long with 2 or more participants. Start a meeting…

10 Tips for Effective and Engaging Webinars


By Mark Di Vincenzo

Webinars, web-based seminars, have become a common way to present information. When you’re ready to host one to build your business, here are 10 tips to make sure it gives you the great results you’re expecting.

1. Define the purpose

Before you start marketing your online presentation, make sure you know why you’re doing it, what you’re trying to accomplish, and what you hope attendees will get out of it.

2. Determine who your audience will be and tailor the presentation to them

A lot of people multi-task during webinars, so do everything in your power to present information that grabs their attention and doesn’t let go. Schedule lively speakers, and make sure you have fascinating information to share.

3. Design an excellent presentation

In addition to creating a wonderful talk, spend as much as 20 hours building a simple and interesting slide deck to accompany it. Make sure they work well together.

4. Do a trial run

Well before the day of the online meeting, test the connection, computer, webcam, and headset. Every webinar platform is a little different, and this is the only way to know for sure that everything will work. While you’re at it, make sure the moderator knows his duties and can handle technical issues and problems.

5. Show up early

Give yourself plenty of time — get to the office, or wherever you’re running the webinar, at least an hour ahead of time — so you can identify problems and find someone who can take care of them.

6. Give clear instructions to the attendees

Let them know about the features like video conferencing you plan to use and how they can participate. Urge attendees who plan to ask questions to use a headset to avoid echos. (Ask the moderator to apologize, but to block audio access to anyone causing an echo.)

7. Engage participants every few minutes

With an in-person seminar, the presenter does something every 10 minutes or so to re-engage with the audience. With a webinar, since there’s no direct contact, presenters have to do it more often, to avoid losing the audience.

8. Make sure to ask specific questions

Don’t say, “Does anyone have a question?” Instead, if the webinar is about the best time to do things in the workplace, ask, “Who knows why 10 a.m. is the best time to give a presentation?” Involve your audience.

9. Conduct polls

And share the results as soon as they’re in. Polls are a great way to involve everyone in the online meeting, and they can be used to transition into or out of a topic.

10. Give something to stay front of mind

Webinar attendees want something in return for their attention and participation. So after the webinar ends, email a thank-you note to attendees, and include some tips related to the topic. Information, in the form of succinct tips, is something they can refer to and share. If there were any hyperlinks from the presentation, include them as well.

Just because the webinar ended, doesn’t mean the conversation has to as well. Send attendees a survey a day or two later. And then a week later, follow up with an email asking how they used — or plan to use — the information they received during the webinar.

9 Tips for Better Webinars

Want this guy to cheer? Follow these tips for your next webinar.

By Julie Bawden-Davis

While webinars allow for some leeway in terms of formality, they’re not an invitation to ignore pleasantries. Holding a successful webinar that participants take seriously requires employing standard etiquette. For an event that leaves a positive impression, follow this step-by-step guide to good webinar practices.

1. Plan Ahead
Reserve the webinar time and date and send out invitations at least two weeks in advance. Two days before the webinar, email a reminder with the specifics: date, time, URL, pass code and audio dial-in number. Note if the participants must download specific software or use a certain browser. Include a contact phone number in case of technical difficulties.

Prevent last-minute chaos by familiarizing yourself with the webinar system well before the event. Plan to log on early the day of the webinar to make sure everything is working well.

2. Polish, Polish, Polish
In this media age, most people expect to be entertained. While it’s not necessary to have an acting background to hold a webinar, it is important to practice your presentation until it’s near perfect. Hold a mini-webinar with friends and family, and ask for feedback.

3. Start and End on Time
Even if some people are late, start on time as a courtesy to those who arrived on time. In the same respect, if your webinar is scheduled to end at 10, don’t finish at 10:15. If there is a valid reason to go slightly overtime, apologize and excuse those who need to leave before you finish.

4. Clear Up Confusion
At the start of the meeting, make sure that all participants can see the screen or slide and that the audio is working properly. Quickly review how to use features such as chat. Lay the ground rules for asking questions and completing any polls.

5. Provide a Detailed Agenda
Few have the time or patience to board a ship aimlessly headed into uncharted territory. At the beginning of the webinar, display the agenda clearly outlining the topics to be covered. Also share when you’ll hold Q&A sessions and if a recorded edition of the webinar will be available at a later date. Introduce any incentives or value-adds at this time, like raffle prizes and supporting documents.

6. Determine Who’s on First
Having multiple presenters on a webinar is fine, often preferable, but make it clear to the audience from the outset who the moderator is. Introductions should include each presenter’s name, company, affiliations and relevant background. Also display each person’s photo and bio.

7. Use Common Courtesy
The age-old rule of “do unto others … ” applies. Avoid wasting everyone’s time and making yourself look incompetent by not drawing excessive attention to technical issues that arise or commenting on personal, irrelevant topics. Make sure all background noise is muted and avoid making unnecessary noises yourself. Never eat during a webinar. If you will share your desktop, clear it of personal data prior to the event.

8. Provide Added Value Rather than Overselling
If you’re selling something during the webinar, while it’s important to share how to buy the product, it’s equally vital to focus on content so the participants find the webinar worthwhile. Announcing your availability after the webinar to answer any questions can go a long way toward reaching your sales goals.

9. Follow Up
Send an email thanking participants for attending the webinar. Attach any promised information and ask for feedback. Short surveys work well for this purpose.

POLL: Why are you using online meetings?

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Freebinar – The Premiere Free Webinar Service

Update: Please note that AnyMeeting was known as Freebinar prior to 3/26/11. Blog posts prior to this date may still mention Freebinar. For more information, please review our blog post or FAQ’s.

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