5 Reasons Web Conferencing Is Great For Your Business

Web Conferencing

by Debra Johnson, blogger and editor of nanny housekeeper

Web conferencing is the way that meetings are done in the 21st century. Conducting a meeting without having to leave the office saves money and time for your company. Your business is more efficient when it has a good web conferencing system.

Benefit #1-Save Money On Travel Costs

Conducting a meeting via a web conference means no one has to travel. Say you are meeting with clients in Japan. It would cost thousands of dollars to buy plane tickets and book hotel rooms. Food and other incidentals would cost even more.

Benefit #2-Stop Wasting Time In Traffic

Walking to the conference room from your office only takes a couple minutes. You don’t want to sit in traffic for 30 minutes going to a meeting that is only scheduled to take 15 minutes. Wasted time equals less productivity for the company.

Benefit #3-Hold Meetings With Multiple Parties

You may need to bring in more than one person or company to seal the deal. Your company can meet in person with a local group while web conferencing with investors from across the country. It helps everyone get on the same page in a quicker fashion.

Benefit #4-Discuss Business From Wherever You Are

People who work from home can conduct business while the kids take their afternoon nap. Having a web conferencing system allows for face-to-face meetings at home, on the road or wherever else you may be. It adds a nice layer of convenience for everyone involved in the meeting.

Benefit #5-Solve Problems On The Fly

A traveling salesman may have run into trouble trying to close a deal for your company. Perhaps your employee said something that he shouldn’t have said to a client overseas. Having the ability to hold a web conference allows you to diffuse a situation that could potentially get ugly.

The ability to hold a face-to-face meeting from anywhere is crucial in the business world today. Web conferences save time, money and allow you to be productive from wherever you are. That means more productivity for both managers and employees at the company. Lower costs and increased productivity will equal higher profits for everyone.


The Trouble With To Do Lists

To Do List
To Do List

By Joshua Zerkel, Custom Living Solutions


We all have ideas floating around our brains and tasks that we need to get to.
For many of us, the way we keep track of them is by collecting these bits into lists – sometimes many, many lists. In recent years, there have been new productivity approaches that suggest creating lists for the various contexts of your life – work (with subdivisions), personal (with subdivisions), and so on. While this can be great for keeping your tasks organized, this approach may have some downsides:

Multiple lists can be confusing. When you have more than a couple lists to keep track of, it can be hard to remember what item was on which list. You may also spend time splitting hairs trying to decide which list is the very best fit for a particular item or task. Too many lists is similar to having too many files in your filing system – when you have lots of small divisions, sometimes it’s hard to decide where to place an item that really could live in either place. If you find yourself hemming and hawing over deciding which of two similar lists your task belongs to, try streamlining or combining any closely-related lists.

More lists often equal more stress. It’s hard to wrap your head around the entirety of what you have going on and the tasks you have to juggle when you have more than a few lists that your tasks are spread across. I’ve worked with people with nearly a dozen lists, including the ever-present “someday” list, who, after going through and trying to prioritize their tasks, feel completely stressed out. It’s no wonder – there are too many things to do, spread among too many different places. If having multiple lists stresses you out or leaves you feeling overwhelmed, try whittling your lists down to just a few, and see if that feels more manageable for you.

List management becomes a task unto itself. This is the biggest danger I see with the multiple-list approach to to-do management, as you may end up spending a fair amount of time managing your lists and your tasks rather than actually completing them. Unless you are a project manager, you should focus on making headway on your tasks rather than shuffling and reshuffling your lists. In my experience, there’s a sort of organizing nirvana that happens when people feel their lists are “just right” – after spending a fair chunk of time organizing and reorganizing the lists, of course. And while feeling like you’re on top of the organization of your tasks is great, I think it’s even better if you actually make headway on or even complete a task or tasks instead of just organizing them. Don’t be fooled – while having the “perfect list” can be satisfying, you’ll be even more satisfied by making progress on your tasks. Organizing a list is NOT the same as actually getting something done!

Now, don’t get me wrong – lists, when used well, can be useful tools for collecting and organizing your thoughts, your priorities, and your tasks. Just be careful that your lists are working well for you, and that you’re not spending lots of your time managing them.

Instead, your lists should be supportive tools that you spend just enough time on to help you move closer to completing the right tasks.

Editor’s Note:  This article is brought to you by AnyMeeting, the completely free web conferencing and webinar service.  Use AnyMeeting for your next online meeting

4 Tips for Small Office Design

Small workstation
Big things can come from small spaces

The secret to employee productivity, creativity and increased profitability can be found within the walls of your small business, quite literally.  Don’t overlook the importance of your office space and design; learn what you can do to foster a creative and productive environment.

1 Paint Your Walls Blue

Blue is the hue that ignites creativity and productivity. How?  People tend to associate blue with the sky and freedom, igniting a feeling of exploration which in turn enhances creativity. If painting your walls sounds a little extreme, try adding some blue hue accents or art work around the office.

2 Ditch the Cubicles

Make your office environment as transparent and open as possible; employees enjoy free flowing communication, and opportunities to interact with their colleagues. Bring in some couches to create a lounge area, separate from the work area, giving employees a place to relax and unwind for a bit. This can get the creative juices flowing, leading to creativity and productivity.

Don’t have the funds for couches and other office furnishings?  No problem…

3 Hit the Second Hand Stores

It’s time to get creative by bargain shopping in second hand stores and online. You can try Craigslist for inexpensive and unique pieces. Create a space that’s fun and colorful.

4 Don’t Overlook the Small Stuff

Bigger isn’t always better. Small businesses with small office spaces are at a huge advantage. Studies have found that small offices spaces increase the exchange of information, create a positive social environment and actually increase job satisfaction.

What do you think of these tips? Have your own? Share them in the comments.